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5+ Definitive Templates to Power Your Customer Support with WhatsApp Chatbot

5+ Definitive Templates to Power Your Customer Support with WhatsApp Chatbot
MyOperator / Blog / 5+ Definitive Templates to Power Your Customer Support with WhatsApp Chatbot

The growing popularity of WhatsApp chatbots is unstoppable. It will likely replace most company communication channels, including websites, mobile apps, and call centers. Therefore, companies must benefit from AI intelligence. Furthermore, WhatsApp Chatbot Templates will assist businesses in offering the greatest customer care. Additionally, it will lessen the workload for the agents.

The new specialities are messaging and WhatsApp chatbots. However, businesses are still unaware of it. Additionally, businesses must develop efficient chatbots that maximise client interactions.

With over 450 million daily users, WhatsApp is undeniably the most popular messaging application globally.

WhatsApp platform is the most popular medium for marketers to pursue consumers, followed by Facebook, Instagram, and other networks.

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Boost Customer Support with WhatsApp Chatbot

WhatsApp Chatbot: What is it?

By enabling businesses to communicate with their customers on a popular messaging channel, WhatsApp chatbots have changed customer service and online shopping.

A WhatsApp chatbot for business or e-commerce acts as an automated assistant. Even though it appears to be a human connection, the audience is interacting with a machine that answers with automated messages.

It can carry out a wide range of duties, including processing orders, responding to frequently asked inquiries, giving information about products, and much more.

Businesses may create a direct, personalised channel of communication with their consumer base by using a WhatsApp chatbot number, that will increase interest and satisfaction.

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Why is a WhatsApp chatbot necessary for Your Business?

Addressing concerns gets challenging once your business expands and generates new customers. Having a WhatsApp chatbot in place is crucial for efficiently engaging prospects and consumers around-the-clock.

Without a chatbot, it can be difficult to respond to consumer or company inquiries more quickly, which is not something your target customers will prefer.

Advantages of WhatsApp chatbot of My Operator
Benefits that helps your business to perform

Learn about WhatsApp Chatbot Templates

The WhatsApp chatbot platform may be easily and quickly connected using pre-designed conversation flows known as chatbot templates.

Businesses can avoid spending time and effort creating chatbot conversations from the start by using these templates, which offer a defined foundation for various types of exchanges.
Businesses may automate monotonous jobs, deliver consistent messaging across numerous touchpoints, and optimise their customer care operations by using WhatsApp chatbot templates. Today, we’ll explore innovative WhatsApp chatbot templates that can power your customer support. As a leading IVR services provider, MyOperator understands the importance of efficient communication in delivering exceptional customer experiences.”

WhatsApp Chatbot for Customer Service

Customer service is one of the main use cases for WhatsApp chatbot templates. Using these templates can enable businesses to quickly respond to frequent client inquiries. it’s crucial to integrate them seamlessly with your existing call center software.

Let us look at a few common customer service templates

a) Tracking Order Template

Customers can use this template to track their orders by simply entering the necessary details, such as the order ID or tracking number. In order to provide customers with a flawless shopping experience, the chatbot gathers real-time tracking information and updates them on the status of their orders.

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Order Tracking Template 1
WhatsApp chatbot template for e-commerce
Order Tracking Template 2

b) Template for Booking Appointments

Enterprises can automate the appointment scheduling process by using this template. By choosing their preferred days and times, customers can make appointments quickly and effortlessly, doing away with the need for manual exchanges of messages.

My Operator WhatsApp template for heath industry

c) Handover Template for Live Agents

This template makes it easier for a live agent to take over in difficult situations or when a consumer needs human assistance. It guarantees a smooth changeover, keeps the conversation going, and reduces customer annoyance.

d) Promotional Template

Businesses can use this template to provide clients with specialised promotions, deals, or discounts. The chatbot may interact with clients, learn about their preferences, and send customised promotional content to increase sales.

MyOperator Readymade WhatsApp chatbot frameworks

Practices for Implementing WhatsApp Chatbot Templates

There are a few important practices to take into account when implementing WhatsApp chatbot templates.

1. Clear and Concise Language

Create conversational templates with clear text to promote easy customer communication. Avoid using jargon or other sophisticated terminology that might annoy or confuse users.

2. Personalization

Create chatbot templates with the brand’s voice in mind to give customers a tailored experience. Utilize dynamic components to refer to clients by name or bring up previous interactions.

3. Continuous Enhancement

To find areas for improvement, review chatbot dialogues frequently and collect user feedback. Adapt and improve the chatbot templates in accordance with user preferences and new trends.

User-friendly chatbot templates of MyOperator
WhatsApp Chatbot: Get trendy

4. Integrating with CRM Platforms

To ensure smooth data synchronization, integrate the WhatsApp chatbot templates with customer relationship management (CRM) programs. Through this connectivity, companies may access consumer data, past purchases, and other relevant details during chats.

5 WhatsApp Chatbot Templates

To assist you in effectively tapping the potential of WhatsApp chatbots, we decided on five essential templates that will boost your customer service efforts.

Template 1: Greeting and Introduction

“Hello! Welcome to Customer Support for [Your Company Name]. We are available to assist you if you have any queries or problems. Our team will quickly address your needs if you can provide us with a brief explanation of the issue you are experiencing.

Template 2: Frequently Asked Questions (“FAQs”)

“We appreciate you reaching us! If you might have any standard inquiries. We have created a list of frequently asked questions in order to give you immediate support. Pick one of the options from the following list

  • Product Information
  • Order Status
  • Returns and Refunds
  • Technical Support
  • Other Inquiries
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Respond better

Template 3: Order Status Inquiry

“Hi! Thank you for choosing [Your Company Name]. Please give us the order number or any other relevant details so we can check the progress of your order. We will immediately give you the most recent information regarding the status of your order.

Template 4: Technical Assistance

“Hello! Our technical support team is here to help if you need assistance with our product or service or if you are having any technical issues. Give us a thorough description of the problem you are facing, and our experts shall guide you through all the measures you need to take to fix it.

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Template 5: Feedback and Recommendations

“We appreciate your views highly!” Your opinions, suggestions, and issues are extremely valuable to us. Please feel free to share any views or suggestions you may have about our products or services. We are committed to continually improving our services and giving you the best possible experience.

That’s not it. We have a bonus template for you

Did you know? Information about a product in depth has a big impact on conversion rates.
According to studies, companies with detailed product descriptions and specifications see an average boost in conversion rates over those with minimal information.

Bonus template: Product Information Request

“Hello there! Would you like to learn more about what we have to offer? Please tell us the name or category of the product or service you are interested in, and we will provide you with all the details, including specifications, cost, and availability.”

Exploring different industry use cases

To effectively demonstrate the versatility of these templates, let us look at some industry-specific use examples, such as Lenskart, MakeMyTrip, HDFC, and Big Basket.

Template 1: Automated Order Tracking

An automatic order tracking template is a game-changer for e-commerce companies like Lenskart and Big Basket. Customers can enter their order information using this template through WhatsApp platform, and the chatbot will provide them with real-time updates on the status of their order.

It can notify users of the status of their orders, the location of their shipments, and the status of their deliveries, which lowers consumer queries and increases transparency.

It can notify users of the status of their orders, the location of their shipments, and the status of their deliveries, which lowers consumer queries and increases transparency.

Engaging WhatsApp chatbot layouts

Template 2: Assistance with Travel

Using a WhatsApp chatbot template, MakeMyTrip, a prominent travel website, assists with travel arrangements. Through WhatsApp platform, users may directly request information regarding flight details, hotel reservations, and suggested itineraries. To provide a seamless travel experience, the chatbot may offer personalised recommendations, ticket confirmations, and even send notifications for aircraft delays or gate changes.

MY Operator WhatsApp Chatbot Dashboard

Template 3: Banking and Financial Services

A WhatsApp chatbot template designed specifically for the banking sector helps HDFC, a well-known bank, improve its customer service.

Customers can use WhatsApp to securely request financial transfers as well as request information about account balances, transaction history, and credit card payments.

Additionally, the chatbot can answer typical banking questions, provide information on branch locations and ATM services, and streamline consumer interactions.

Template 4: Frequently Asked Questions (FAQ)

Using a FAQ template for a WhatsApp chatbot is quite helpful regardless of the sector. Implementing this template allows companies like Lenskart, MakeMyTrip, HDFC, and Big Basket to effectively respond to frequent consumer inquiries.

The chatbot can respond right away to concerns about a variety of topics, including account-related inquiries, booking procedures, and product features. Businesses can save time and give clients faster answers by automating responses to frequently requested questions.

WhatsApp Mobile screen  template of My Operator
Use WhatsApp Chatbot Templates to Revolutionise Customer Care

Template 5: Personalized Offers and Product Recommendations

A template focusing on product recommendations and customised offers greatly increases sales for companies like Lenskart and Big Basket.

Customers can enter their preferences to get recommendations that are specific to their needs. To create a personalised purchasing experience, the chatbot can also send special discounts, offers, and loyalty benefits directly to users’ WhatsApp accounts.


By using these templates, you may improve customer satisfaction while simultaneously saving time and money. Customers are more satisfied and loyal when they can easily receive help and relevant information.

Discover the Power of WhatsApp Chatbot

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WhatsApp Customer relations

WhatsApp chatbots offer a potent tool to communicate with customers on their preferred messaging channel as organizations continue to embrace digital transformation.

These templates offer companies a strong foundation from which to construct their infrastructure for customer assistance and make the most of chatbots’ capabilities.

Businesses may reach new heights of productivity, scalability, and customer happiness by integrating WhatsApp chatbots and using these definite templates. Ready to plunge in?

Frequently Asked Questions

Automating and streamlining consumer interactions on WhatsApp is possible with the use of predefined message formats known as WhatsApp chatbot templates. These templates offer a well-organized framework for responding to typical client inquiries and concerns.
By saving valuable resources and time, WhatsApp chatbot templates can help your customer support operations. They make it possible to respond to frequently requested inquiries quickly and consistently, help customers deal with typical problems, and offer a smooth customer experience.
Yes, without a doubt! To fit the tone and voice of your brand, you may change these templates. To maintain a consistent customer assistance experience and comply with your brand identity, you can change the language, style, and terms.
Yes, you can design your own templates or tweak the ones that are already there to suit your needs. With the help of WhatsApp's template editor, you can modify the templates to meet your specific needs in terms of customer care.
You need to incorporate a WhatsApp chatbot into your customer service system in order to use these templates on WhatsApp. The use of the WhatsApp Business API or third-party chatbot platforms that support WhatsApp integration are both viable options for this connection.
Yes, these templates can be applied to a range of customer inquiries, including requests for information about orders, products, technical help, and general FAQs. They offer a flexible structure that may be modified to meet different customer requirements.
In order to use WhatsApp chatbot templates productively, there are a few basic practices to keep in mind. These consist of personalizing responses whenever possible, tracking and updating templates based on customer input, routinely assessing and optimizing the templates for reliability and relevance. Also, including human support when challenging situations come up.
To integrate WhatsApp with MyOperator, simply go to MyOperator and follow the step-by-step instructions provided. Start leveraging the power of WhatsApp for seamless customer engagement and improved business communication.
About The Author
Sudeepta Bora
Say hello to Sudeepta! With years of content marketing experience in diverse domains, she's now a pro copywriter and marketer in the ever-changing world of Technology. When not at work, she explores her passions for travel, art, photography, and tech, turning each day into a learning adventure.

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