Toll-free numbers in India have become more than just a sequence of digits; they represent a gateway to enhanced customer engagement and streamlined communication.
Recognized by their distinctive prefixes like 1800, these numbers hold the key to businesses offering cost-free interactions, building trust, and fostering lasting customer relationships.
No one wants to foot the bill for crucial information that shapes their buying decision or the support they seek after purchasing.
It’s even worse when those calls entail waiting on hold, navigating through IVRs, and being bounced between agents.
These experiences leave a bitter taste in their mouths, denting their perception of what a top-notch customer experience should be.
The antidote to these customer engagement woes is clear: businesses should embrace toll-free numbers.
In this article, let’s explore the plethora of benefits of toll free and understand the impact it can create on businesses. It’s time to Make your business shine, with toll-free in line.
What is a Toll-Free Number?
A toll-free number enables callers to engage with businesses without incurring call charges; instead, the business covers these costs.
These numbers are commonly recognized by dialing prefixes like 1-800, 800, 866, or 855, often linked to particular geographic area codes.
Having a toll-free number carries a public perception of a well-established company. It signals success and a national presence, benefiting your business’s image.
Moreover, a toll-free number can elevate sales prospects, offering a seamless and cost-free way for customers to connect.
In essence, a toll-free number is a customer-friendly communication tool that businesses use to provide easy and cost-free access to their products, services, and support.
It’s an essential element for enhancing customer experiences, building brand reputation, and ensuring effective communication between businesses and their clients.How to get a toll free number is one of the highly searched terms in Businesses and now is better than ever to understand the unparalleled benefits of toll free numbers and its impact on communication.
1. A virtual display number starting with 1800 (in India) with multiple phone numbers mapped behind it.
2. All incoming calls placed on a toll free number are free of charge for the callers and their calling cost is incurred by the toll-free number subscriber.
3. The toll-free number in most cases is confined to the specific country only, implying that calls from across the borders can’t be received on this number.
4. Eliminating regional restriction within the country, calls from any state will be free of cost for the caller calling the toll-free number.
5. Tollfree numbers can only be used to receive and forward calls on connected numbers, and not for outgoing purposes.
Top Benefits of Toll-Free Number
1. To Deliver the Promised ‘Customer Service
Businesses that recognize the importance of enhanced customer service tend to execute different methods to deliver that. Besides giving renewal offers or sending festive wishes, there’s one thing that makes the maximum impact, and that is faster resolution. No matter how many additional formalities you do with your clients, delay in their issues is a serious threat to your brand image and the service you deliver.
A toll-free number assists you to connect your callers with their concerned executive directly, and also enables your team to provide redressal to the customer queries swiftly without any additional effort involved.
Furthermore, a toll-free number gives your customers an opportunity to call you anytime and from anywhere for free. This makes you accessible to your customer at all times and in all circumstances. Not only its makes your business a go-to option for your customer but it also establishes your business’s image as a caring brand.
2. To Prove Business Credibility & Professionalism
Let’s face it, businesses don’t have many options or opportunities to prove their professionalism and to gain the trust of their customers. This is why, whatever it takes, one needs to tick all the boxes to fulfill the requisites of a reliable business.
Herein, a business contact number that at times might be unreachable or doesn’t facilitate callback on missed calls is not a very good attribute. But, a toll-free business number in place eliminates all these possibilities and assists you in serving your callers in the best possible way, thus, allows you to prove to be a professional company.
As the toll-free number for your business is hosted on the cloud it is never down or busy. Your customers do not have to wait in long queues for simple queries. A toll-free number is highly customizable. You can pair it up with an IVR system and many other cloud telephony features.
If you are worried that a toll-free number wouldn’t be useful as new technology is coming every other day then you are wrong. Investing in a toll-free number for your business is the safest investment that you can make. Like it was mentioned earlier, a cloud-hosted 1800 number is highly customizable and thus, it can incorporate all the incoming cloud telephony technologies.
3. To take an Edge over Competitors
One of the most important advantages of toll-free numbers has been and still is branding. When a businessman compares 2-3 vendors for its requirement, certain factors catch their attention, one of them would be a reliable and easily accessible business contact number.
Toll-free numbers are majorly utilized by businesses to build a professional and trustworthy image in front of their customers. These two components majorly help you step ahead of your competitors, as it’s obvious that each businessman wants to work with a credible business. So, even if your product is a little expensive, your customer will find it all worthwhile.
For example, you are home alone and you do not have access to the internet neither you have sufficient balance to make a call to anyone. But you are in urgent need of tea leaves as you have guests over. And you cannot also leave your place to go to your nearby grocery store. But your grocery store has a toll-free business number. So you instantly reached out to them and received what you needed in time. Now, this incident has built your faith in the grocery store and you will prefer buying from the very same business over anyone else. Similar is the case with your customers. When you offer them over the top things that can be utilized in the worst situation possible, they become loyal to you and that is how you stand ahead of all others in the market.
4. To make Business Marketing more Impactful
Most of us can still remember McDonald’s and their toll-free 1300-13-1300 sing-along song and adverts that used to play everywhere. As they say, the easier it is to remember, the better! Many marketing campaigns proudly flash their toll-free number, encouraging you to call them and know about their product.
Similarly, we have customer care numbers of several brands at our fingertips. You can reach out to them within no second.
As one can say, marketing campaigns with a toll-free number not only increase the chances of your customer calls but also assist you in keeping a track of those calls (if you have a toll-free number in place which comes with a call tracking solution). Hence, taking your brand marketing one level up is undoubtedly one of the most important benefits of a toll-free number.
5. To Prepare for Future Scalability & Portability
Businesses work for the future and faster growth. This growth often comes with growing team size and an increasing customer base. While you’ll work dedicatedly towards achieving the former, you ought to be ready with supporting solutions/software.
The benefits of toll-free number are these only. They are extremely flexible to have 2 or 20 contact numbers mapped behind it. As the calls will be routed to your executive’s mobile phones, it would bring mobility in their working and make handling of calls much easier for them. So, your team might become 10 from 2, or shift from Jaipur to Hyderabad, your toll-free number will remain the same and updated.
Do I need a Toll-Free Number?
There are distinctive kinds of businesses, all of different sizes and nature. However, one thing would be common between them and that would be the need to gain brand recognition and credibility.
How does one ensure that? You might answer good product quality of proper customer service.
Well, you’re right at your place but all this starts after your prospect connects with you or gives you a chance to prove your worth with your product quality.
Before that, the way your business appears to them, your information, your marketing, that speaks significantly for your brand credibility.
Amongst all these, professional toll-free numbers attract the most eyeballs and help you achieve your objective of gaining maximal customers.
Now, once we have covered the benefits of toll-free number, here are some more attributes that would help you make an informed decision. Check if you could relate with them:
- I have a business with high growth aspirations
- Calls are an important mode of my business communication.
- I want to ensure the best possible experience for my callers.
- I miss a lot of customer calls during holidays, I want to fix this.
- I don’t like the fact that my agents have to remain around a landline phone system.
- I have multiple business branches but I can’t afford to market them separately.
- I want to keep constant supervision on my customer calls, but without much hassle.
- I want something effective to beat my competitors.
- I don’t believe in conventional methods, I want to leverage the updated ones to grow in my industry.
- My customers are important and I don’t want to leave any loophole in serving them effectively.
I’m Sure, After Going Through All The Above Points You Must Have Made Your Decision. Now, Without Any Further Delay, Let’s Jump To The Next Step.
Which Is The Best Toll-Free Number Provider In India?
If you google right now, thousands of websites and paid ads will present in front of you pitching their toll-free number and company. The options of a toll-free number provider are certainly free to increase toll-free vast in the market, but picking the right one can be a tricky thing.
Now, how should you make the right choice? Should you check their pricing page or their client base or review section, WHAT?
Well, everything is indeed crucial but here’s a list of the most important ones to refer to before you finalize your toll-free number. Not everyone will provide you with the above-mentioned benefits of a toll-free number:
1. Additional Features Available
1800 numbers are not a new feature that was launched a few months back. It has been in the market for many years and now owing to the rapid advancement, toll-free numbers are not sold individually but as a part of a complete package to help you optimize your business communication. What you need to do here is shortlist the vendors who provide you with this complete package.
For instance, MyOperator provides a comprehensive cloud call center solution facilitating proper reporting, recording, and tracking of business calls. This ensures that your businesses supervise and optimize each aspect of your on-call customer communication.
2. Possibilities for Future Scalability
Your business currently would be receiving 20 calls per day, and tomorrow that number might rise to 100. Presently, 2 agents are responsible for attending customer calls, tomorrow you might hire 5 more. Businesses are born and prone to future growth and scalability. Herein, a toll-free number with limitations on calls and agent handling would turn out to be very problematic in the future.
MyOperator provides different packages as per your business requirements and current call volume. You can downgrade or upgrade your plan anytime you want and the changes will be updated instantly on your assigned toll-free number. Simple, isn’t it?
3. Security with the Toll-Free Number
While you subscribe to a toll-free number and implement a business phone system, a lot of your confidential business data is uploaded on that system. Considering the increasing digital hacking, you must implement and connect with a secure platform that keeps your business information intact.
MyOperator is based on cloud technology which is backed by reliable and secure hosted servers. Our best in-the-industry Data Security measures have built unbreakable privacy and safety barriers. Our solution is built on Amazon Web Services which provides tons of security options, such as security groups, encrypted (coded form of data) data storage, secured and personalized access, etc.
4. Accessibility of Customer Support
It’s an undeniable fact that companies will always treat you well while pitching their toll-free number. Your no-call will be left unattended and all your queries will be resolved patiently. But what about the circumstances once you’ve made the payment? Whenever you face any doubt, you’ll have to repetitively call them and wait to connect with the concerned person and it takes forever to get a final resolution.
Well, MyOperator is different. Our 24*7 awake Support team empowers you to drive the best out of MyOperator. Your dedicated Account manager will be there for you whenever you face even a tad of difficulty or tiny doubts about MyOperator’s use and application. We treat our customers in the best possible way, and we even offer seamless communication through the WhatsApp API to ensure quick and efficient assistance.
5. Feasibility in Customization
Rigid plans, no options to customize them, no liberty to choose the toll-free number language limitations for IVR message, phew! Many companies function with rigid and inflexible plans and have no room for customers’ tailored requirements.
Distinctive businesses have different requirements, and MyOperator understands this. We have multiple plans created for business sizes, including specialized call center software solutions designed to cater to your unique needs. Also, our plans can always include additional features that your business might need. Also, you may pick a toll-free number of your choice from an extensive list of premium toll-free numbers provided to you.
How Can I Avail The Benefits Of A Toll-Free Number In My Business?
We realize the importance of a professional business phone number, and our plans are designed to cater to different requirements your business might have. The process to get a toll free number from MyOperator is very simple:
Call MyOperator at +91 92129 92129.
Once you get in touch with our executives they will explain to you all the plans available for buying a toll-free number. You can choose the plan which caters to your need the best way.
Select your 1800 Toll-free Number.
Yes! You can get the toll-free number of your choice from MyOperator. Our executive will give you many options to choose your toll-free number from. Before buying your toll-free number you can also avail of the free demo of 3 days.
To activate your toll-free number you will need to submit your KYC documents online. As soon as the KYC is completed, the toll-free number will be allotted to you and you can start using it. The whole process will take only a few minutes to complete.
So, implement the above-discussed benefits of toll-free number in your business.