How Can Enterprises Handle High-Volume Employee Inquiries Efficiently?

The Global Workforce Strain: When Scale Creates Support Overload

Picture managing a workforce of over 48,000 across 67 countries, where Sodexo leads in enhancing quality of life through On-site Services, Benefits & Rewards, Personal and Home Services for 100 million consumers daily. This powerhouse commitment to employee well-being hit a wall: a toll-free HR number flooded with over 150 calls each day, mostly repeats on basics like leave balances or profile updates. The pattern drained productivity, slowed service delivery, and left HR teams trapped in loops of identical information, struggling to keep pace with the very people they served. In an organization where individual performance fuels collective success, these gaps risked eroding the supportive environment Sodexo strived to build.

Before vs After: From Call Overload to Automated Flow

Aspect

Before MyOperator

After MyOperator

Daily Call Volume Handling

150+ manual calls, mostly repeats

IVR deflects routine queries automatically

HR Productivity

High effort on similar info, slower resolutions

80% reduction in manual handling, 3X faster responses

Employee Self-Service

Toll-free line only, no automation

Multi-level IVR for leave, profiles, balances

Monitoring & Integration

No real-time oversight or HR system links

Comprehensive panel + API integration for efficiency

Service Delivery Impact

Repeat queries hurt overall productivity

Streamlined tasks, improved employee ease

What Is a Comprehensive Employee Communication Solution and Why It Matters

A comprehensive employee communication solution combines multi-level IVR, virtual numbers, real-time monitoring panels, and API integrations to automate internal support. For giants like Sodexo, it matters because it:

• Routes callers through intuitive menus for instant resolutions on FAQs.
• Links telephony to HR software, pulling live data without human intervention.
• Provides dashboards for ongoing visibility, spotting patterns before they overwhelm.
• Scales effortlessly for massive workforces, preserving the human touch for what matters most.

This isn't mere tech, it's a lifeline that restores balance, letting HR focus on strategy over repetition.

Sodexo: Reclaiming HR's True Potential

The Challenge

Sodexo’s dedication to a top-notch employee environment clashed with harsh realities:

• Over 48,000 employees generating high daily call volumes on a toll-free HR line.
• Patterns of repeat queries eroded productivity and service delivery.
• Answering 150+ calls daily meant redundant work, demanding constant improvements in resolution times.
• A better way was needed to serve employees without burning out the team supporting them.

What Changed

MyOperator delivered a full-spectrum solution: multi-level IVR, virtual number, monitoring panel, and advanced API integration with Sodexo’s HR software. Key elements included:

• IVR menus covering FAQs like updating employee info, applying for leave, and checking balances, answered by robotic voice for instant confirmation.
• Virtual number for seamless access, reducing live agent needs.
• Real-time call monitoring for oversight.
• Deep HR software ties for automated, accurate responses.

Employees now self-serve effortlessly, transforming inquiry handling.

The Outcomes

The solution delivered clear, measurable relief:

• 3X faster responses for employee inquiries.
• 80% reduction in HR team’s manual call handling.

“This distinctive solution provided by MyOperator has majorly brought productivity improvement to the HR team and allows them to effectively manage their routine tasks. The result has surpassed our expectations and the system has significantly assisted us in bringing the required ease for our employees.”

— Sodexo

Lessons from Scaling Employee Support

Deflect the Routine to Elevate the Essential

IVR captures 80% of repeats, letting HR tackle strategic work that drives real performance.

Integrate for Instant Accuracy

API links mean employees get live data, like leave balances, without waiting on hold.

Monitor to Anticipate

Panels reveal query patterns, enabling proactive menu updates before volumes spike.

Empower Self-Service Without Friction

Intuitive IVR turns complex orgs into accessible support networks, easing daily life.

Measure What Transforms

3X response gains prove automation's ROI, building momentum for sustained efficiency.

Harmony in the Heart of Operations

Sodexo’s story unfolds as a quiet revolution: a global leader rediscovering rhythm in employee support, where MyOperator’s multi-level IVR, virtual numbers, and integrations lifted HR from repetition to renewal. Overwhelmed lines became empowered pathways, proving that true scale lies in thoughtful automation. For those steering vast teams, this path, rooted in call management that listens and responds, offers a model worth tracing, fostering workplaces where every inquiry strengthens the whole.